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Cooperative Acquisition Strategy

Strategy Backgrounder

1.0 Strategy Statement
2.0 Strategy Objective
3.0 Application
4.0 Guidelines
5.0 Acquisition Criteria
6.0 Glossary
7.0 Appendices – Members’ Acquisition Policies

1.0 STRATEGY STATEMENT

CNSA institutional members will acquire archival materials on a cooperative basis according to the Guidelines set out in 4.0 and the Acquisition Criteria set out in 5.0.

2.0 STRATEGY OBJECTIVE

The objective of this strategy is to ensure and promote the cooperative acquisition and preservation of Nova Scotia’s archival heritage at the local, regional and provincial levels.

3.0 APPLICATION

3.1 This strategy applies to all acquisitions of archival materials, regardless of medium, by CNSA institutional members.

3.2 This strategy also applies to the reappraisal and deaccessioning of archival materials by CNSA institutional members.

3.3 In this Strategy “scope” means the predominant geographic focus of activity or interest of the creator of the records.

4.0 GUIDELINES

4.1 In general, CNSA institutional members acquire archival materials from their sponsoring body and/or Nova Scotian individuals, families, and corporate bodies.

4.2 In general, CNSA institutional members will acquire archival materials which are local or regional in scope, pertaining to their locality, or which pertain to their thematic acquisition mandate, which may be local, regional, or provincial in scope. In general, Nova Scotia Archives (NSA) will acquire archival materials which are provincial in scope.

4.3 CNSA institutional members will normally, where material falls outside their sphere of acquisition as set out 5.0, refer the prospective donor(s) to the most appropriate repository.

4.4 If a CNSA institutional member is offered the records of a corporate body which maintains or has designated another archives as its repository, the institutional member will refer the prospective donor(s) to the designated repository.

4.5 If a CNSA institutional member is offered the records of an individual or family whose records are known to be at another repository, the institutional member will so advise the prospective donor(s).

4.6 CNSA institutional members developing or revising their acquisition policies should do so in accordance with this Cooperative Acquisition Strategy and in recognition of the Archival Acquisition Policies of other institutional members.

4.7 CNSA institutional members reappraising and deaccessioning archival materials should do so in accordance with this Cooperative Acquisition Strategy and in recognition of the Archival Acquisition Policies of other institutional members.

4.8 CNSA institutional members acquiring, reappraising and deaccessioning archival materials should take into consideration donor’s wishes in relation to them, as well as any legal requirements which may apply.

4.9 CNSA institutional members in the same location or region or with the same thematic acquisition mandate are encouraged to develop cooperative acquisition strategies.

The CNSA Executive will provide a forum to discuss any issues which may arise in relation to the application of the Strategy.

5.0 ACQUISITION CRITERIA

5.1 In general, CNSA institutional members acquire archival materials from:

Their sponsoring body and its predecessor body/ies.

Organizations and individuals associated with the sponsoring body:

Municipal governments.

School boards and schools.

Corporate bodies which are local or regional in scope or whose records fall within thematic acquisition mandates, which may be local, regional or provincial in scope.

Nova Scotian individuals and families whose activities are local or regional in scope or whose records fall within thematic acquisition mandates, which may be local, regional or provincial in scope.

5.2 In general, NSA acquires archival materials from:

All agencies, boards, commissions and departments of the Government of Nova Scotia and their predecessor and/or successor bodies.

Provincial Crown corporations.

Any former agency, board, commission, or department of the Government of Nova Scotia which has been privatized.

Corporate bodies which are provincial in scope.

Individual Nova Scotians whose activities are provincial or national in scope.

Nova Scotian families whose activities are provincial in scope.

6.0 GLOSSARY

Corporate body. An organization or association of persons that is identified by a particular name and that acts, or may act, as an entity. Typical examples of corporate bodies are societies, institutions, business firms, nonprofit enterprises, governments, government agencies, religious bodies, local churches, and conferences.

7.0 APPENDICES

Archival Acquisition Policies of CNSA institutional members.

For information on archival holdings of CNSA institutional members, see MemoryNS, Nova Scotia’s Database of Archival Descriptions.

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