The Vice President and Secretary are important leadership roles within the CNSA Executive Committee, and we encourage expressions of interest from members who want to help support the archival community in Nova Scotia, especially in this challenging time.

The CNSA Executive Committee consists of seven officers: President, Vice-President, Treasurer, Secretary, and three Members-at-Large. Together, the Executive provides leadership to the organization, supports staff, and oversees CNSA activities, including advocacy, education, preservation services, member engagement, and collaboration across the archival sector.

About the Vice-President role

The Vice-President serves a two-year term and then succeeds to the role of President. This position is well suited to someone interested in helping guide the organization’s strategic direction and preparing for a future leadership role.

Key responsibilities include:

• attending all Executive Committee meetings and the AGM, and acting in place of the President when required;
• participating in major decisions about CNSA activities, programs, policies, procedures, and funding;
• assisting the President with advocacy priorities, sector positioning, and official communications as needed;
• leading Executive recruitment, onboarding, and succession planning in 2027 and 2028;
• preparing the slate of candidates and chairing the election of Executive Committee members at the 2027 and 2028 AGMs; and
• assisting with oversight of permanent staff as a secondary supervisor.

About the Secretary role

The Secretary serves a two-year term, renewable for one additional two-year term. This role is ideal for someone who is organized, attentive to detail, and interested in governance, documentation, and records management.

Key responsibilities include:

• attending all Executive Committee meetings and the AGM;
• assisting with meeting agendas and circulating meeting notices and materials;
• recording and circulating minutes for Executive meetings and the AGM;
• supporting transparency and accountability through accurate governance documentation;
• overseeing governance documents such as bylaws, policies, and the governance manual, including coordinating periodic review; and
• overseeing records management practices, deposits at the Nova Scotia Archives, and approval of records for destruction.

About serving on the Executive Committee

The Executive Committee meets monthly on Zoom, typically on the third Friday morning of the month. The team breaks for the summer in July and August.

All Executive Committee members contribute to the governance and strategic leadership of the CNSA. This includes participating in planning, supporting accountability to members, contributing to recruitment and succession planning, and helping advance the organization’s mandate to promote archives and archival work across Nova Scotia.

Serving on the Executive is an opportunity to:

• contribute to the strength and sustainability of the archival sector in Nova Scotia;
• support professional development, preservation, and access initiatives;
• help shape advocacy and collaboration across the province; and
• work closely with a committed group of colleagues supporting the CNSA’s mission.

Want to learning more or put your name forward?

If you are interested in either the Vice-President or Secretary position, please contact Sharon or Hansel Cook by or before May 8.

We also welcome informal conversations with members who would like to learn more about the roles before putting their names forward. Please don’t hesitate to reach!

The post Call for Nominations: Vice-President and Secretary appeared first on Council of Nova Scotia Archives.

The NEW Award

We are excited to introduce an award that recognizes archival projects that have creatively worked with community members and/or community organizations. This may include initiatives that have ventured off-site, actively bringing the archives alive in the community. 

Now more than ever, it is important to recognize the positive impact that archives have on the well-being of the people who visit and support you. We can’t wait to hear about your projects that have connected and educated your local communities, while preserving archival holdings and making them accessible!

Help us name the Outreach Award!

We would love your suggestions for a name for the Outreach Award! Is there a person your archive would like to honour for their community service? Someone who has dedicated years to developing archival outreach initiatives in your community? Please, let us know!

Nominations for all four Awards

Please find the links below for all four Award nomination forms, which can be filled and submitted online. The nomination deadline is Monday, May 11, 2026, at 11:59 p.m.

The Awards Ceremony will be held virtually following our 2026 AGM on Tuesday morning, May 26, 2026 – details and registration HERE. We are very much looking forward to celebrating your resourcefulness, volunteers, and creative, community-centred projects!

Information about all the CNSA Awards can be found here, but in brief, the four CNSA Member Awards are:

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The post 2025 Annual General Meeting appeared first on Council of Nova Scotia Archives.

Advisory Board of the Public Archives of Nova Scotia

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SCHEDULE OF EVENTS

(All times are approximate)

Event Sponsors

Advisory Board of the Public Archives of Nova Scotia

The post CNSA 40th Anniversary Celebration & AGM! appeared first on Council of Nova Scotia Archives.

Our AGM will be held over Zoom again this year on Thursday, June 23rd, from 1:00-2:00 pm. Please register in advance, so we have a list of those attending for the meeting minutes. After registering, you will receive a confirmation email containing information about joining the meeting.

The package of Annual Reports, draft minutes from the 2021 AGM, and meeting agenda are available for members to review.

• AGM 2022 Agenda: [PDF]
• AGM 2021 Minutes DRAFT: [PDF]
• President and Committee Reports 2021-22 DRAFT: [PDF]

At the AGM, we will be saying farewell to some key members of our Executive: President, Margaret Mulrooney, Secretary, Kathy MacKenzie, and our long-suffering Treasurer, Thea Wilson-Hammond, are all at the end of their terms! Even if you’re not a voting member, please consider attending to thank them for their commitment and service to the CNSA.

The post 2022 Annual General Meeting appeared first on Council of Nova Scotia Archives.

The Executive is recruiting for Treasurer and Secretary – see descriptions below. If you are interested in either position, please email Heather Adams, Member-at-large, Memberships & Nominations, or fill out this online form.

The post Call for Nominations: CNSA Treasurer and CNSA Secretary appeared first on Council of Nova Scotia Archives.

The Education Committee is organizing two workshops, to be held on the morning and afternoon of May 10th – stay tuned to our website, listserv, and FB page for details on the sessions and speakers.

We look forward to seeing you in Halifax in May!

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We will be starting the day with a session on searching, editing, and publishing in MemoryNS, facilitated by the CNSA MemoryNS committee’s Zac Howarth and Karen White. At noon we’ll break for a catered lunch at the Nova Scotia Archives, during which the Council of Nova Scotia Archives Annual General Meeting will be held. Following the conclusion of lunch and the AGM, we will return to McCain 2019 for more in-depth work with MemoryNS. The MemoryNS session will continue with digital objects, administration, and everything else you might need to get your institutions online repository ready for the public. You can, of course, attend the AGM without attending the MemoryNS sessions, or vice-versa, but you’ll get the most out of your day if you come to both!

Both of the MemoryNS training sessions, as well as the AGM and lunch, are free to all CNSA members. We do ask, however, that you RSVP to Jamie Serran to let us know that you are planning to attend so that we have attendance numbers for the room rentals and for catering. Please specify whether you will be attending the AGM and one or both MemoryNS sessions.

Looking forward to seeing you on May 8th!

Details

Date: Friday, May 8, 2015
Time:

• MemoryNS morning session – 10am-11:50am
• CNSA AGM – 12pm-1:30pm
• MemoryNS afternoon session – 1:50pm-3:50pm

Location:

• MemoryNS sessions – Marion McCain Hall, Dalhousie University, 6135 University Avenue, Halifax NS
• CNSA AGM – Akins Room, Nova Scotia Archives, 6016 University Avenue, Halifax NS

Documents

2014 Minutes: [PDF]

2015-2016 Draft Budget: [PDF]

2015 Agenda: [PDF]

2014-2015 Annual Report: [PDF]

Renewal and Sustainability Committee final report: [PDF]

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